Required Submittals


A single combined and integrated report including all categories entered with additional supporting submittal documentation for each category is required as outlined below.

1. A building integration submittal of the interactions among the key aspects of the architecture, the engineered systems, and the construction. This submittal should address the rationales for the trade-offs and choices made to arrive at the proposed design/construction solutions and reflect the team integration organization and process in addition to the final results.   Integration is defined as both the process of working together as a design/construction team and the physical result of integrated materials and systems in the building, including the use of advanced engineering techniques and tools for design coordination, interference and conflict checks and constructability.

The submittal report must also include a section for each discipline category that the team chooses to enter as follows:

2. Structural systems including the foundations, walls, lateral, floor, and roof framing systems).
3. Mechanical systems including HVAC, plumbing, and fire protection systems.
4. Electrical systems including power, lighting, and related systems).
5. Construction development submittal that focuses on innovative construction engineering, construction management and construction methods by an integrated
    design/construction team, including delivery method, preliminary project planning, budget and schedule.

Each team is required to include the integration category in their submittal. Additionally, each team shall submit in at least one of the discipline specific categories.  

The submittal report shall include the following items:

1. Cover page identifying the AEI assigned project team number and submission categories entered;
2. Table of contents;
3. Executive Summary for the entire project and a statement concerning the project goals and requirements; (1 page maximum)
4. A Summary Narrative for each category (15 pages maximum for each category - 8.5”x 11” format. Students entering all categories would have a maximum
of 75 pages of narrative; 15 pages for each of the integration, construction, electrical, mechanical and structural sections

Narratives should include:
a. Statement of goals.
b. Description of how the design challenges were met.
c. Description of innovative solutions to the design challenges.
b. Narrative description of systems/solutions.
c. Rationale for system selections and solutions.

Narratives may include some graphics such as charts, graphs, renderings, models and partial plans or details. However, it is recommended that large or full scale plans are not included in the narrative section of the report submittal.

Additionally, the following may be submitted as supplemental or supportive documents in each category.
5. Supporting Documentation (20 pages maximum for each category. The pages may be either 8.5 x 11 or 11 x 17. Each 11x17 sheet will be equivalent to two pages.)

a. Applicable codes and standards
b. Design criteria, methodology, and assumptions
c. Calculations and supporting documentation
d. References and Resources

6. Drawings (10 page maximum for each category any size between 11x17 to a 30x42.pdf format is allowed)

a. Plans, sections, and elevations
b. Typical details and/or details to highlight design elements
c. Rendered views of project and/or design elements and systems
d. Related large format schedules and/or tables

Each entry shall include the team registration number on all submittal items and pages. Please DO NOT include team member names or school identification marks on submittals.

It is not the intent of the competition to provide a prescriptive list of items to be submitted for each area. The submittal is intended to be similar to a design development submittal in content. Submittals should be developed to the level that communicates the design intent while demonstrating that the solutions have been thoughtfully developed to the point of at least proof of concept with supporting calculations, are innovative, of high quality, are realistic, and functional within the scope outlined in the competition requirements.

Submittals should include drawing information as noted above that communicates the general size and location of the systems used in the design. Details and rendered views should be included to highlight to the judges the major design elements, integration, innovation and understanding of the systems used in the submittal. Consultation with faculty advisors and outside industry professionals is encouraged to develop an understanding of the requirements and purpose of an appropriate submittal.

Please note that information does not need to be repeated in multiple sections and that teams are allowed to cross reference between their various sections of the report and with the supporting documentation and drawings.

Judges will focus on the executive summary and summary narrative portions of the submittal during the review and selection of the presentation teams. The calculations and information in the supporting documentation section is provided as supplementary information for review of the judges to verify the design teams understanding of the design challenges and proof of concept that the solutions are viable and feasible.

The entries are expected to be submitted in electronic format (.pdf files). All entries shall include a cover page, table of contents, executive summary, and summary narratives for each category. This portion of the submittal should be considered as an integrated, single document; however, it may be divided into separate files for the purpose of submittal. Supporting documentation and drawings should be submitted for each category in separate submittal files. Students are encouraged to use readily available graphic and image compression techniques to manage large size drawings, graphics and renderings contained in the electronic submissions. It is recommended that individual electronic files are not larger than approximately 50 MB to aid the judges in downloading and reviewing the documents. The total submittal may consist of several separate files.

The teams that are asked to present at the finals for the competition shall prepare an electronic presentation as a minimum. Additionally, teams are asked to provide three presentation slides that highlight the integrated systems and innovative solutions used in their projects for each submittal category for display and other purposes during the conference. Electronic format information and limitations of the presentation facility will be provided prior no later than the time of finalist notification.

At the time of the final presentations, teams are encouraged to provide any other supporting materials to the judges that will help demonstrate how the challenge was addressed. Some examples of supporting material are models, fliers or programs for the judges, computer demonstrations that can be viewed by the all the judges at one time.

Prior to the beginning of the first team presentation, all teams shall submit a USB drive that contains a final copy of their electronic presentations, display slides, the written submittal document and supporting documentation and drawings. The electronic copies provided shall be the same version used for the electronic submittal and during the actual presentations. Teams will not be allowed to edit their presentations after the USB drive is submitted.

Team member names and school identification marks may be used during the final presentations and on the display slides. It is not required that all members of the team participate in the presentation to the judges. However, any or all team members may be present to assist with answering questions from the judges. The teams that are asked to participate at the finals will present their entire projects at one time. Each team asked to present at the finals will be allotted time to present their project. The judges will be allotted time for questions at the end of each presentation.

All entries shall be the sole property of AEI and submitted materials will not be returned. AEI reserves the right to use or publish some or the entire materials in publications. By entering, the entrant grants a royalty-free license to AEI to use any copyrighted material related to the awards program only. Such right includes publication of photographs and names of recipients without compensation to entrants. Entrant must obtain and submit any rights to publish photographs or figures used in their material obtained from third parties or other publications.

Instructions on how to submit projects will be sent to all registered teams.


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