Required Submittals Required Submittals
A single combined and integrated report including all categories entered with additional supporting submittal documentation for each category is required as outlined below.
1. A building integration design development submittal of the interactions among the key aspects of the architecture, the engineered systems, and the construction.
This submittal should address the rationales for the trade-offs and choices made to arrive at the proposed design/construction solutions and reflect the team
integration process in addition to the final results.
The submittal report should also include a section for each discipline area that the team enters in the competition in one or more of the following categories.
2. A design development submittal for the structural systems (foundation, walls, lateral, floor, and roof framing systems).
3. A design development submittal for the mechanical systems (HVAC, plumbing, and fire protection systems).
4. A design development submittal for the electrical systems (power, lighting, and related systems).
5. Innovative construction management and construction methods focused on integrated design/construction teams, including delivery method, preliminary project
planning, budget and schedule.
It is recognized that the level of detail and information that is included in design development submittals can vary greatly. It is also not the intent of the competition to provide a prescriptive list of items to be submitted for each area. Therefore, submittals should be developed to the level that communicates the design intent while demonstrating that the solutions have been thoughtfully developed, are innovative, of high quality, and are realistic and functional within the scope outlined in the competition requirements. Consultation with the faculty advisor and outside industry professionals is encouraged to develop an understanding of the requirements and purpose of the design development submittal.
Please note that information does not need to be repeated in multiple sections and that teams are allowed to cross reference between their various sections of the report and with the supporting documentation and drawings.
The entries are expected to be submitted in electronic format (.pdf files). All entries shall include a cover page, table of contents, executive summary, and summary narratives for each category in one document. Supporting documentation and drawings may be submitted for each category in separate documents. The size of submittal files should be limited to approximately 30M. Submittal documents may be divided into separate files for the purpose of submittal.
Each team is required to include the integration category in their submittal. The submittal report shall include the following items.
1. Cover page identifying AEI assigned project team number and submission categories entered.
2. Table of contents.
3. Executive Summary for the entire project and a statement concerning the project goals and requirements. (1 page maximum)
4. A Summary Narrative for each category (15 pages maximum for each category) Students entering all categories would have a maximum of 75 pages of narrative;
ten pages for each of the integration, construction, electrical, mechanical and structural sections. Narratives should include:
a. Statement of goals
b. Narrative description of systems/solutions
c. Rationale for system selections and solutions
Narratives may include some graphics and detailing, however, it is recommended that plans are not included in the report.
Additionally, the following may be submitted as additional documents in each category.
5. Supporting Documentation (20 page maximum for each category)
a. Applicable codes and standards
b. Design criteria, methodology, and assumptions
c. Calculations and supporting documentation
d. References and Resources
6. Drawings (10 page maximum for each category up to a 30x42.pdf format)
a. Plans, sections, and elevations
b. Typical details and/or details to highlight design elements
c. Rendered views of project and/or design elements
d. Related large format schedules and/or tables
Judges will focus on, but not be limited to, the executive summary and summary narrative portions of the submittal during review for determination of the presentation teams. It should not be expected that the judges will do an exhaustive review of the supporting documentation.
Each entry shall include the team registration number on all submittal items and pages. Please do not include team member names or school identification marks on submittals. However, the team member names must be verified at the time of the submittal.
The teams that are asked to present at the finals for the competition shall prepare an electronic presentation as a minimum. Electronic format information and limitations will be provided at the time of finalist notification. Teams are encouraged to provide any other supporting materials to the judges that will help demonstrate how the challenge was addressed.
Prior to the beginning of the first team presentation, all teams shall submit a USB disk drive with a final copy of their electronic presentations, the written submittal document and supporting documentation and drawings. The electronic copies provided shall be the same version used during the actual presentations. Teams will not be allowed to edit their presentations after the USB drive is submitted. Additionally teams are asked to provide, three PowerPoint slides representative of their final work for each submittal category for display on public monitors during the conference.
Team member names and school identification marks may be used during the final presentations and on the Power Point slides. It is not required that all members of the team will participate in the presentation to the judges. However, any or all team members may be present to assist with answering questions from the judges. The teams that are asked to participate at the finals will present their entire projects at one time. Each team asked to present at the finals will be allotted time to present their project. The judges will be allotted time for questions at the end of each presentation.
All entries shall be the sole property of AEI and submitted materials will not be returned. AEI reserves the right to use or publish some or the entire materials in publications. By entering, the entrant grants a royalty-free license to AEI to use any copyrighted material related to the awards program only. Such right includes publication of photographs and names of recipients without compensation to entrants. Entrant must obtain and submit any rights to publish photographs or figures used in their material obtained from third parties or other publications.