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Important Dates

Final Paper Format Information

Poster Format Information



Abstract Submission Deadline: July 10, 2014 - Deadline passed

  • Abstracts should be in English and approximately 250 words but no longer than 1 page in length.
  • ASCE/EWRI membership is encouraged, but not required for submission.
  • Authors whose abstracts are accepted for presentation, whether oral or poster, are expected to register for and attend the Conference.

To submit an abstract for consideration please visit the paper management system.

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Final Paper Deadline (Final Paper Submissions are Optional): September 29, 2014

  • Final Paper length is limited to 10 pages including the abstract, text, photos, and graphics.
  • Authors whose abstracts and/or final papers are selected for inclusion in the technical program will be required to register for the conference at the appropriate fee, attend the conference, and make their presentations in person.

Speaker/Author Registration Deadline: September 29, 2014

  • The deadline for speaker/author registration is midnight September 29, 2014, Eastern US Time (GMT minus 5).
  • Should an individual submit their final paper but fail to register by the deadline, that person's paper will be removed from the conference program and proceedings.
  • If you intend to submit only an abstract for presentation at the Congress, you are still required to register by this date.
  • Speaker/author registration fees are nonrefundable after October 30 due to necessary advance production of the proceedings and the program. Exceptions will only be made for illness or emergency if the request is made in writing and accompanied by a doctor's note and/or similar official documentation stating the emergency and person's name. The subsequent refund will be made minus a $100 processing fee.

Final Paper Format Information:

A template for your final paper, including additional information regarding font style and size, margins, charts/graphs, appendices, and references, is available here.

Final papers are expected to be approximately 10 pages in length. Papers must be your original work and not having been previously published.

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Poster Format Information:

Poster Layout - A poster board will be assigned to poster presenters, with dimensions 1.22m tall by 2.44 m wide (4' x 8'). You will have one side of the partition and another poster presenter will use the other side of the board.

Each poster must have a heading in very large type, 84 pt or greater. Your name and affiliation should also be noted in large type, around 72 pt. Headings and subheadings should be at least 36 pt. All material should be readable from a distance of three feet or more.

Any format that fits in the available space is acceptable. Some posters are prepared as one, large sheet and usually brought to the conference rolled up in a tube. You may need to locate a large format printer for this purpose, e.g., at a copy store. Other posters are prepared as a group of smaller sheets, which may be easier to prepare and transport. The format is up to you.

Do not simply bring a normal sized copy of your paper!

Presentation - Material should be displayed in logical sequence and each sheet should be numbered. Use graphs, charts, tables, figures, pictures or lists rather than text to get your points across. Make sure your presentation flows in a logical sequence, and include an introduction, body and conclusion. Arrange your presentation ahead of time to make sure it fits within the space provided. Oral presentations will be allotted twenty minutes; this includes seventeen minutes for the presentation and three minutes for Q&A.

Visual Impact - The effectiveness of a poster presentation can be enhanced by using techniques such as mounting the sheets on colored (though not fluorescent) paper to improve the graphic impact. Please note that simplicity, ease of reading, etc., are more important than artistic flair. Illustrations should not be mounted on heavy stock as this could make them difficult to mount on poster boards.

Consider the visual impact your presentation needs to make in order to attract readers in a room full of posters.

Please note: Computers will not be available, if you plan to use your computer as part of your presentation, please plan to bring your own laptop.

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The proceedings will be printed as a copyrighted CD of the Final Papers for distribution to conference full registrants only. Daily registrants will not receive a proceedings unless added as an extra purchase during registration.

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All expenses related to preparing and presenting the paper/poster, including camera-ready manuscripts and illustrations, are the responsibility of the authors and coauthors.

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