Call/Submission
Final Paper Submission - CLOSED
Abstract Submission - CLOSED
| Click here to view the draft schedule of technical sessions for the 2010 World Environmental & Water Resources Congress. |
Important Paper Submission Dates:
Final Papers Due: Sunday, January 31, 2010
The deadline for final paper submittals has been pushed back to midnight January 31, 2010 Eastern US Time (GMT minus 5). This is an 11-day extension and is the final deadline. This deadline will be equally applied to all authors and no further extensions are possible.
In addition, please note that ASCE recommends first uploading your paper (if you are submitting a paper) prior to registration. Upon uploading your paper and paying your $150 deposit, you will be given a discount code. Use this discount code when registering for Congress.
Author/Speaker Deposit Fee: $150 USD
The speaker/author who uploads the final paper for inclusion in the technical program and the conference proceedings will be required to pay the paper deposit fee ($150 USD) at the time of paper upload. This deposit is non-refundable. The individual will receive a discount code, which he or she may use to obtain a $150 credit to be applied to the conference registration fee(s). Each speaker/author will be charged the deposit only once, regardless of the number of papers submitted.
Authors whose abstracts and final papers are selected for inclusion in the technical program will be required to register for the conference at the appropriate fee(s), attend the conference, and make their presentations in person.
Author/Speaker Registration Deadline: Friday, February 5, 2010
The deadline for author/speaker registration is midnight February 5, 2010, Eastern US Time (GMT minus 5). Should an individual submit the $150 deposit but fail to register by the deadline, that person's abstract/paper will be removed from the conference program and proceedings, and the deposit will be not be refunded.
For program questions, contact the Technical Chair or Co-Chair.
Paper Format Information:
All papers are required to:
- be submitted in Microsoft Word format (.doc, .docx, .rtf, .txt).
- have a minimum 1 " margin on all sides of the page.
- use an 12 pitch font for the basic text with Times New Roman being the recommended style.
- use single line spacing throughout the paper.
Pictures, tables, graphs, etc. shall fit within the above described margins.
A paper template, including additional information regarding charts/graphs, appendices, and references, is available here.
Length. Papers should be 10 pages, including all text, graphics, and appendices. There is some flexibility because the proceedings are now released in PDF format (on a CD). All submissions are expected to be single-spaced.
Point size and font. Use 12 point type for text, captions, and author contact information. For type within figures or tables, the 12 point size is preferred. We recommend selecting a serif text font such as Times Roman. Italics, bold, and bold italics may be used; we recommend sticking to one "family" of typefaces.
Poster Layout. A poster board will be assigned to poster presenters, with dimensions 1.22 m tall by 2.44 m wide (4' x 8'). You will have one side of the partition and another poster presenter will use the other side of the board.
Each poster must have a heading in very large type, 84 pt or greater. Your name and affiliation should also be noted in large type, around 72 pt. Headings and subheadings should be at least 36 pt. You need not use all capitals for titles and headings, for this can sometimes make them difficult to read. Other lettering, including text and lettering on illustrations or charts, should be between 18 and 24 pt, and should have double or 1.5 spacing between lines. Use a simple font such as Times, Arial or Helvetica throughout your presentation. To make something stand out, use a larger font size, bold or underline. You can also frame a section of text by putting a box around it. All material should be readable from a distance of three feet or more.
Any format that fits in the available space is acceptable. Some posters are prepared as one, large sheet and usually brought to the conference rolled up in a tube. You may need to locate a largeformat printer for this purpose, e.g., at a copy store. Other posters are prepared as a group of smaller sheets, which may be easier to prepare and transport. The format is up to you.
Remember that you can refer to your proceedings paper for additional details. Do not simply bring a normal sized copy of your proceedings paper!
Presentation. Material should be displayed in logical sequence and each sheet should be numbered. Use graphs, charts, tables, figures, pictures or lists rather than text to get your points across. Make sure your presentation flows in a logical sequence, and include an introduction, body and conclusion. Arrange your presentation ahead of time to make sure it fits within the space provided.
Visual Impact. The effectiveness of a poster presentation can be enhanced by using techniques such as mounting the sheets on colored (though not fluorescent) paper to improve the graphic impact. Please note that simplicity, ease of reading, etc., are more important than artistic flair. Illustrations should not be mounted on heavy stock as this could make them difficult to mount on poster boards.
Consider the visual impact your presentation needs to make in order to attract readers in a room full of posters.
Chairs. Chairs will be provided in the poster area, and tables only available on a very limited basis. If you plan to use your computer as part of your presentation, please plan to use your battery to power it, as extension cords will not be readily available.
Paper Presentation Format
Oral Presentations
All oral presentations are limited to a total length of 20 minutes. This alotted time is intended for 15 minutes of actual presentation time, with an additional five (5) minutes allowed for questions and answers.
Visual aids are encouraged in the form of Microsoft PowerPoint slideshows, and presenters are urged to bring the slideshow files to the Congress on a USB flash drive, compact disc (CD), or both. Plan to bring the files associated with your presentation directly to the session room. By arriving early, presenters will have the opportunity to ensure that their files load and appear as expected during the session. When preparing PowerPoint files for your presentation, try to save the slideshow in a reverse-compatible format. The computers at the Congress may be utilizing an earlier version of Microsoft Office, and therefore, may not be able to open or display certain files optimally that are created in a newer version. Session Moderators are expected to provide a laptop for the presentations in their designated session.
Please arrive at the session room approximately 15-30 minutes before the start time. This will provide you with an opportunity to meet your session chair/moderator, and make certain that your PowerPoint slide is appearing correctly.
Keep in mind that conference staff are not available to print supplemental materials or visual aids. Presenters are responsible for these items, so please arrive prepared.
Poster Presentations
Plan to mount your materials at least 15 minutes prior to the opening of the session. All illustrations, charts, etc., to be posted should be prepared in advance as materials for these purposes will not be available at the conference facilities. You will need to bring your own supply of push pins. It is also recommended that you bring extra copies of your illustrations or a signup sheet for people to request copies of your information. However, no duplication facilities will be available at the conference.
Proceedings:
The proceedings will be published as a copyrighted work of the American Society of Civil Engineers. Proceedings will be published on CD.